City Secretary

The city secretary plays a vital role in the operation of the city.  The secretary is often the first and primary contact for the public.  The secretary reports directly to the mayor.

Responsibilities:

• Assists the mayor in the day to day operation of the city
• Answers phones, waits on people, monitors e-mail, handles problems and answers questions
• Ensures that all federal, state and local requirements are met
• Ensures that all necessary federal, state and local reports are prepared and filed in a timely manner
• Prepares and issues business, sign and building permits
• Oversees and accomplishes all administrative details
• Prepares the weekly payroll
• Manages contacts with vendors and suppliers
• Purchases supplies needed for office and City Hall
• Maintains accounts receivable and accounts payable
• Ensures that all city expenditures are appropriate and properly documented
• Publishes the agenda for council meetings and ensures that proper minutes are produced for meetings
• Maintains adequate filing systems for all city business
• Prepares and maintains documentation for city ordinances and resolutions
• Provides information to the mayor, city council and other city departments and department administrators as required or requested
• Researches laws for the mayor and city council and updates them on changes in laws
• Ensures that the mayor and city council are adequately informed of actual and potential issues
• Is involved in the hiring, firing and evaluation of the administrative staff
• Handles administrative details and auctions for the impound lot, including cleaning out cars