City Secretary
The city secretary plays a vital role in the operation of the city. The secretary is often the first and primary contact for the public. The secretary reports directly to the mayor.
Responsibilities:
- Assists the mayor in the day to day operation of the city
- Answers phones, waits on people, monitors e-mail, handles problems and answers questions
- Ensures that all federal, state and local requirements are met
- Ensures that all necessary federal, state and local reports are prepared and filed in a timely manner
- Prepares and issues business, sign and building permits
- Oversees and accomplishes all administrative details
- Prepares the weekly payroll
- Manages contacts with vendors and suppliers
- Purchases supplies needed for office and City Hall
- Maintains accounts receivable and accounts payable
- Ensures that all city expenditures are appropriate and properly documented
- Publishes the agenda for council meetings and ensures that proper minutes are produced for meetings
- Maintains adequate filing systems for all city business
- Prepares and maintains documentation for city ordinances and resolutions
- Provides information to the mayor, city council and other city departments and department administrators as required or requested
- Researches laws for the mayor and city council and updates them on changes in laws
- Ensures that the mayor and city council are adequately informed of actual and potential issues
- Is involved in the hiring, firing and evaluation of the administrative staff
- Handles administrative details and auctions for the impound lot, including cleaning out cars
Contact Info
Beth Billings
City Secretary
19601 CR 2529, Payne Springs, TX 75156
(903) 451-9229
secretary@paynespringstx.com